This E-Gram is a reminder about some of the
Database entry processes and why we do them.
>
> 1. Full Names: Please enter the Full Name of the member. (Ex: Patrick
Frank Householder) and be careful about spelling. If they have a nickname,
enter it on the line for that purpose. In our registry of submariners, there
are many thousands of men listed and it is amazing how many share the same
first and last name, so it helps keep them straight. (More on this later)
>
> 2. Next of Kin: It is CRUCIAL that we have recorded in his/her record the
next of kin for every member and how to contact them. When the next of kin is
the spouse/partner and lives at the same address, the main contact info is
sufficient.
>
> If the NOK lives apart from the member, we need to have that contact info
entered into the record in the area designated Spouse/Partner Next of Kin
Emergency Contact. (either address, phone number or email).
>
> There is a RELATIONSHIP menu of choices (dropdown) to designate the type
of next of kin as well. (Ex: Spouse, Parent, Partner, etc)
>
> Please remind your current members that if their NOK information changes
to let you know so their record can be corrected. We need this information for
emergency situations and, should the worst happen, so that condolences can be
made by other shipmates and our national Chaplain.
>
> 3. NAVY CAREER information TAB. At the top row on this member record tab
is a HIGHEST RATE/RANK line. The purpose here is to record the NAVY rank AND
rate of the person when they left/retired from military service, whether Active
or Reserve. Also add (SS) following the rate/rank [EX: EM2(SS)] as this will
add silver dolphins to the member's directory page. If the shipmate was a
officer, you'll need to click the INSIGNIA tab. Then choose the proper
dolphins.
>
> Never enter the rates and ranks from the other branches of the military on
this HIGHEST RATE/RANK line. There is another line called OTHER MILITARY
SERVICE for that purpose.
>
> 3. Total Military Years Served. This line should reflect the first year
the member entered ANY branch of service, Active or Reserve, and the year they
were Honorably Discharged or Retired from ANY branch of military service. This
information affects our status as a War Veterans organization.
>
> 4. SHIPS TAB: Each Navy vessel served aboard should be entered here, alone
with the year the member reported and the year the member transferred off. The
member's highest ONBOARD rank/rate should be entered on the second line down.
>
> A special circumstance to be aware of.
>
> When you entered the Qual boat and year under the USSVI Tab, the system
automatically a boat record and checked the qual year for you, but since the
shipmate probably reported aboard the year prior, and served in later years as
well, please check off all the years that apply.
>
> The Submariners Registry. Each USSVI member record is also a part of our
ongoing USSVI/Decklog Submariner's Registry project.
>
> The goal is to record the service of EVERY USN Submariner in a permanent
record as a testiment to their service, whether they belong to USSVI or not. We
have enlisted the help of SVWWII and many boat association recordkeepers to
help in this project as well.
>
> For this reason we want our USSVI records to be complete as possible. As
of this writing there are over 82,000 submariners recorded, of which over
25,000 are on eternal patrol.
>
> This comprehensive online record of submariners is unique and we believe
it is a important historical record of the submarine force for future
historians and for our family members and those of our shipmates.
>
> Other than creating and maintaining acccurate records for your base
members, no other action is required on your part, because the records are part
of the whole.
>
> Thanks for reading and if you have questions or concerns, please get back
to me.
>
> Pride Runs Deep!
>
> Patrick Householder
> householderp@comcast.net
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